Job Description

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Job Summary

Required Qualifications

• High School diploma or equivalent and two years of clerical and general office experience; or Associate Degree or equivalent (60 college credit hours)
• Customer service focus
• Ability to work independently and collaborate within a team environment
• Computer literacy to include proficiency with office computer applications, including Windows, Microsoft Office Suite, College ERP systems, Adobe Acrobat, etc.
• Proficiency in Microsoft Word, Excel, and Outlook
• Knowledge of general office equipment
• Excellent written and verbal communication skills
• Great public relations skills
• Organizational skills, process-oriented, and attention to detail
• Ability to maintain confidentiality
• Must be able to multitask with the ability to meet deadlines
• Must possess a valid Texas Driver’s license, good driving record, and be insurable on Midland College’s insurance policy

Preferred Qualifications

• Prior clerical and general office experience in a school or college administration setting
• Data entry experience
• Experience working with budgets
• Experience with imaging software, indexing documents, and SharePoint

Essential Functions

• Assist the Vice President of Operations with general office duties, including receptionist, telephone communication, and public contact
• Responsible for the operation of the Vice President’s office, including the management of resources: budget, purchasing and account management, supplies, equipment replacement, office scheduling, file maintenance, meetings, travel arrangements, reconciliation, and payroll
• Liaison with vendors and IT Infrastructure leadership to assist campus staff with equipment specs, product quotes, and individual installation requirements
• Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment and supplies
• Maintain a calendar and manage licensure, equipment maintenance, and subscription renewals
• Coordinate with IT Infrastructure and Facilities leadership to develop and maintain asset inventory, including adding new equipment to the inventory system and completing proper transaction records for IT equipment
• Coordinate with IT Infrastructure and Facilities to help maintain and monitor IT inventory system
• Coordinate IT hardware ordering for campus
• Coordinate special events (prepare work requests for room reservations, setups, food service menus, RSVPs, etc.).
• Prepare requisitions for the department
• Serve on college committees as requested
• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to move or drive to other locations on and off campus
• Frequently moves equipment or paperwork weighing up to 50 pounds
• Must be able to remain in a stationary position 50% of the time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Duties indoors and some outdoors
• Ability to work extended hours, nights, weekends, and holidays as needed

Security Sensitivity

Min Salary

Max Salary

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Position Available

Special Instructions to Applicants

EEO Statement

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