The Lake Tahoe Community College (LTCC) District announces an opportunity to work closely with the District Superintendent/President and Board of Trustees (Board) as the Board, Governance, and Policy Assistant. The Board, Governance, and Policy Assistant is a key member of LTCC’s President’s Office and works closely with office staff as well as the LTCC President and Board of Trustees (Board).

The Board, Governance, and Policy Assistant will need Executive Assistant-level skills and will be responsible for research and interpretation of government code to ensure LTCC compliance and continued upkeep of Board Policy and Administrative Procedures.

This confidential position will also perform a variety of duties to ensure compliance with the Ralph M. Brown Act and LTCC’s Governing Board policies and procedures. They will be the point person for developing many meeting agendas and materials in a digital format, and should therefore have an overall attention to detail, accuracy, and timelines, and an ability to navigate a digital environment. This position also has the opportunity to work with a variety of college constituents, requiring an ability to develop positive interpersonal relationships.

This position will work with the the Board of Trustees to assist with travel and conference plans, correspondence, and communications. In addition, this position has been identified as a confidential classification and will be charged with coordinating privileged/confidential information applicable to the Board agenda for Closed Session including negotiations, employee files, grievances, lawsuits and other legal matters consistent with Brown Act compliance.

LTCC, a single-college district, is widely recognized as the hub of culture and education for the surrounding community and is working toward its vision of becoming “California’s premier destination community college.” The college currently serves just over 10,000 students annually, helping them to earn associate degrees and certificates, preparing them for transfer to four-year institutions, instructing them in basic skills, and readying them for successful careers through the college’s career and technical education offerings.

APPLICATION PROCESS:
After review, suitable applicants will be invited by phone or email on or around Friday, December 6, 2024 to participate in a skills assessment. Successful candidates will then be interviewed by a committee of approximately 3-5 individuals; these interviews are tentatively scheduled for December 18, 2024. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.

Salary Range: LTCC offers a competitive compensation package that includes a starting placement salary of $56,265 to $62,106 annually, dependent on education and experience. There is potential to reach $71,937 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.

Benefits: Health and Welfare benefits include medical, dental, vision, life insurance, and long term disability. Several plan options maintain a zero monthly premium cost from the employee and include full coverage of a gold-level medical plan that, on average, covers 80% of healthcare expenses for a standard population. LTCC also matches 27% of an eligible employee’s salary and contributes it into a CalPERS pension account for qualifying employees.

Work-Life Balance: This position is 40 hours per week and 12 months per year, including summer and winter hours. Normal hours of work are Mondays through Fridays, 8:00 a.m. to 5:00 p.m.; however, this position is required to attend monthly Board meetings after 5:00pm. This position is eligible for overtime compensation (non-exempt). This position may qualify for LTCC’s telecommute program, which allows employees the opportunity to telecommute for up to 20% of the work week after completion of a three-month qualifying period.

LTCC provides a generous leave package including 17 paid holidays per year plus 12 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.

Definition:
Under the general direction of the Superintendent/President, the Board, Governance, and Policy Assistant (Assistant) performs a variety of complex administrative and confidential duties for the District. The Assistant is responsible for planning, coordinating and performing a wide variety of secretarial and administrative functions to ensure that Governance agendas, minutes, and policies are thoroughly and accurately presented and maintained in compliance with the Ralph M. Brown Act and Governing Board policies and procedures.

Representative Duties:
Assist with complex administrative matters, including support for the Superintendent/President on behalf of the Board of Trustees. Duties include the ability to operate independently without specific direction but are not limited to office assistance, secretarial, communications, agenda preparation and dissemination, meetings, and official proceedings.

Responsible for writing, editing, and ensuring accuracy of meeting agendas, materials, and minutes related to campus governance; attention to detail; accurately capture and transmit information related to campus governance, both to and from, the Superintendent/President and Board.

Attend regular and special Board meetings and perform various secretarial duties for the Board; under direction of the Superintendent/President, lead the coordination and preparation of agendas and supporting materials; place materials on college website, places newspaper ads, and posts agendas for public access; record and document actions; prepare, review and distribute meeting minutes; maintain official record of Board minutes including supplementary materials.

Attend regular and special meetings of assigned councils/committees including but not limited to the Institutional Effectiveness Council (IEC), Community Play Consortium (CPC) Joint Powers Authority, and the Measure F Citizen’s Oversight Committee (COC); coordinate and prepare agendas and supporting materials; coordinate schedules with partners (e.g. City of South Lake Tahoe); place materials on college website, place newspaper ads, and posts agendas for public access; record and document actions; prepare, review and distribute meeting minutes; and maintain official record of minutes including supplementary materials.

Maintain and update the District’s policy and procedure manual and act as a major source of information regarding the District’s policies and procedures. Serve as the point of contact for District departments for assistance and research on new Board Policy and updates as required by law; manage the movement of policy through shared governance while maintaining evidence of participatory governance practices; update LTCC website and meeting & board management software (BoardDocs) as policy and procedure is approved; attend conferences related to best practices in policy development; review and maintain the District’s policy of regular review of policy and procedure.

Prepares and/or checks and reviews Board reports, records and other material for accuracy, completeness and conformity with established standards and regulations.

Deals with and coordinates privileged/confidential information applicable to the Board agenda or for Closed Session: employee files, grievances, lawsuits and other legal matters consistent with Brown Act compliance.

Supports Superintendent/President, Vice Presidents, and Director of Human Resources in developing and presenting management positions with respect to employer-employee relations.

Access and maintain confidential information that is used to contribute significantly to the development of management positions with respect to employer-employee relations.

Assists and aids Superintendent/President, Vice Presidents, and Director of Human Resources in the processes of employee grievances and other disputes with regard to employee relations.

Coordinates all of the logistical details associated with meeting arrangements including assisting with meeting set-up.

Process Board-related administrative details not requiring the immediate attention of the Superintendent/President.

Manage and assist with the scheduling of Board participation in District Advisory Committees.

Attend and participate in a variety of administrative and District committee meetings; prepare and distribute agendas if required; take and transcribe notes; prepare minutes for review.

Ensure full Ralph M. Brown Act compliance when applicable by law and District policies.

Assists in the development and maintenance of training and support materials for the Board as needed.

Compose Board-related correspondence and memos independently on a variety of matters; compile and prepare various letters, reports and statistical data, resolutions, manuals and final reports as directed.

Completes forms, makes travel arrangements, and provides support for Board travel. Corresponds with board members on schedule availability related to meetings and travel arrangements.

Coordinates as needed Board election information, compliance, and assistance.

Assist with special Board and College events and ceremonies, on campus and in the District; assists with communication to the Board

Provides backup support for the Executive Assistant to the Superintendent/President in the event of an absence or unusual circumstance.

Take minutes and support the District in negotiations as needed.

Maintains a thorough working knowledge of the overall operation of the office; maintains Board mailing lists and directories, initiates and maintains files of correspondence; maintains historical records.

Works with outside contacts, state, county and city officials, chancellor’s office, Legislative officials, community relations and collective bargaining as related to the Board of Trustees.

Other Duties:
Performs related duties as assigned by the Superintendent/President.

Education and Experience
An associate’s degree plus three (3) years of work experience in a performing a wide variety of clerical, secretarial and administrative support work comparable to the position; OR any equivalent combination of education and experience.

Knowledge of:

• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Strong editing and proofing skills
• Oral, written, and interpersonal communication skills.
• Current Ralph M. Brown Act legislation and its interpretation.
• Customer service and public relations.
• Modern office methods, equipment, procedures, including the use of software applications such as word processing, spreadsheets, publishing brochures and newsletters and the production of graphics.

Ability to:

• Type 60 wpm from clear copy.
• Take and transcribe from electronic media.
• Demonstrate fluency in software application programs such as the Microsoft Suite or applications with similar functions.
• Utilize correct and effective English in oral and written communication, including spelling punctuation and grammar.
• Learn District policies, procedures, organization and operating details and to interpret and explain policies, procedures, rules and regulations.
• Work independently in the absence of direct supervision.
• Maintain confidentiality.
• Multitask in an atmosphere of frequent interruptions.
• Establish and maintain effective working relationships with Board and community members, students, faculty, staff and administrators.
• Demonstrate a sensitivity to and the understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Additional Requirement (Licensure/Certification):

• No additional requirement.

Working Environment:

• Indoor Office environment.