Clatsop Community College

Job Description

College Foundation Director

(Executive Director to the Foundation Board)

Job Summary: The Director provides leadership and coordination for the college foundation’s activities that include fundraising, event planning, scholarship management, budget and grant management, college, community, alumni, public relations related to the foundation, and other duties as assigned that are mutually agreed to by the College and the Foundation. The Director also serves as a member of the President’s Cabinet and is a liaison between the Clatsop Community College and the Clatsop Community College Foundation. The Director is an employee of the college reports to College President in close collaboration with the Foundation Board, according to a mutually agreed upon work plan.

Essential Duties and Responsibilities:

• Develops and implements annual giving, business giving/sponsorship opportunities, alumni/member and employee giving campaigns. Develops and implements planned giving materials and opportunities.
• Works with foundation board to plan and implement annual fundraising events, donor/scholarship reception, and other events that enhance public awareness of the foundation.
• Serves as lead for the foundation fund raising efforts and collaborates with the college president on major fundraising efforts including capital campaigns.
• In consultation with the accountant and Foundation Board, prepares annual scholarship distribution plan and works with college staff to ensure proper distribution of scholarship funds.
• Communicates with scholarship donors regarding the scholarship process and facilitates meetings with scholarship recipients as needed. Solicits new endowed and temporarily restricted scholarship funds and increases awareness regarding foundation scholarship opportunities.
• Serves as foundation public information officer.
• Serves collaboratively with the college for community outreach.
• Prepares and/or reports foundation information for the president, college board, the foundation board, and for the CCC annual report to the community.
• Oversees design and production of foundation marketing materials and maintains foundation webpage in cooperation with the Director of Communication.
• Works with the foundation board to develop and maintain strong relations between the foundation and the college. Communicates with the college staff regarding foundation funding opportunities, events and activities.
• Participates in college events to enhance awareness about the foundation and its support for CCC staff and students.
• Works with the foundation board to develop and implement annual operational budget.
• Acknowledges all gifts and records donor information.
• Works with foundation accountant to pay bills, make deposits, ensure correct transaction coding, and to review and complete annual audit.
• Works with the finance committee and the foundation board to facilitate foundation investments per the CCCF investment policies
• Collaborates with college staff to identify, submit and monitor grants that support the college and the mission of the foundation.
• Develops and maintains community relationships to enhance awareness of the foundation and its contributions to the community.
• Works with the college to build alumni/member association and communicate with members and alumni regarding college and foundation activities.
• Maintains foundation records ensuring compliance with governmental policies and regulations and ensures foundation policies and procedures are current.
• Prepares and distributes meeting materials, and information that supports the operation of the foundation. Participates in foundation board and committee meetings.
• Works with foundation board and executive committee to support effective operation and provides training to foundation board members related to non-profit management and fundraising.

Minimum Qualifications

A Bachelor’s degree in public relations, marketing, communications, English, or businessor other related field AND at least three years successful experience in raising funds and developing marketing/promotional strategies,

OR an equivalent combination of education and experience sufficient to perform the essential duties of this position as stated above.

Preferred Qualification:
Experience in upper level Non-Profit Management.

Knowledge, Skills and Abilities

• Ability to develop fundraising strategies which include major gifts and capital campaigns.
• Demonstrated skill with fundraising practices, including legal and tax issues related to gift giving.
• Knowledge of practices and principles of not-for-profit board activities and responsibilities
• Demonstrated success in grant writing and grant management.
• Exceptional interpersonal and public relations skills as well as high energy, enthusiasm, and motivation
• Excellent organizational skills
• Ability to plan and coordinate events as well as motivating volunteers for assistance.
• Demonstrated ability to develop community partnerships.
• Ability to initiate and produce appropriate and timely communications with news media.
• Demonstrated ability to write and speak effectively.

• At a minimum, it is required of every employee to be able to: use a computer terminal to log in to e-mail; read and create e-mail messages; access the intranet system to find and complete forms and read institutional documents; access the internet and the College's web site; use the calendaring function of the College's e-mail system; and utilize department specific data entry and/or work order software to facilitate departmental tasks.

Physical Requirements
Work is performed in an office environment. Occasional evening and weekend hours required. Incumbents may travel to businesses or college events requiring the use of a personal vehicle. Valid driver’s license and insurability required.