Essential Functions:

• Collaborates with a variety of groups and/or individuals (e.g. community organizations/agencies, district personnel, other district personnel, state agencies, etc.) for the purpose of implementing and maintaining services and programs.
• Compiles documentation for the purpose of determining eligibility for services and/or funding options.
• Coordinates program activities and special events with a variety of outside services agencies, school sites, etc. (e.g. workshops, conferences, classes, trainings, etc.) for the purpose of assisting eligible students to gain access to programs and services; and meeting grant/program guidelines.
• Develops and distributes materials for the purpose of providing information on available programs/services.
• Facilitates meetings, workshops, seminars, etc. for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a representative of Career Education and Academic Affairs in partnership with area managers and administrators.
• Maintains a variety of manual and electronic files and/or records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Monitors program services after eligibility for the purpose of providing ongoing services to eligible students.
• Participates in a variety of meetings, workshops and committees (e.g. trainings, workshops, conferences, presentations, etc.) for the purpose of conveying and/or gathering information required to perform functions and remaining knowledgeable with program guidelines.
• Prepares a variety of documents, reports and written materials (e.g. correspondence, forms, reports, , letters, memos, referrals, etc.) for the purpose of communicating information to students, parents, staff; providing written support, developing recommendations and/or conveying information.
• Presents a variety of information to students, parents, and community groups, etc. for the purpose of providing information and/or referrals.
• Researches variety of program related information for the purpose of evaluating compliance requirements and impact on district operations.
• Responds to inquiries from a variety of internal and external sources for the purpose of providing information and/or direction as may be required.
• Serves as a resource to students for the purpose of providing program information and educational opportunities.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; read and interpret statistical summaries; planning and managing projects and programs; developing effective working relationships; preparing and maintaining accurate records; optimal communication skills across a variety of modalities; maintenance and use of online informational databases; and developing outreach with students, personnel, and community.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations, personnel processes, and standard business practices, statistics, operations, procedures, specific rules, and precedents of academic affairs at California Community Colleges; practices and activities in an academic affairs program; and composing a variety of documents.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; solving problems; public speaking; facilitating group discussions; and demonstrated sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing.  This job is performed in a generally clean and healthy environment.

Experience:
Three (3) years of job related experience with increasing levels of responsibility is required.

Education:
Bachelor’s degree in job-related area.

Equivalency:
Community college and/or vocational school degree with study in job-related area and five (5) years of job related experience with increasing levels of responsibility.

Certificates:
Valid CA Driver's License & Evidence of Insurability

Continuing Educ./Training:
Maintains Certificates and/or Licenses

Clearances:
Criminal Background Clearance
Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.